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Ideas for modern property managers

Playbooks on accounting, rent, leasing, and growth — plus honest comparisons with other property management software — from the team building Kera.

Comparison

Best property management software for small companies (2026)An honest 2026 guide to the best property management software for small-to-midsize property management companies. Six platforms compared on accounting depth, owner reporting, trust compliance, pricing, and Canada/US coverage.June 22, 2026 · 9 min read

Best property management software for Ontario landlords (2026)Most property management software is built for the US. Here's an honest look at the options for Ontario landlords and managers — what works north of the border, and what to watch for.June 21, 2026 · 8 min read

vs BuildiumKera vs Buildium: the modern all-in-one for property managersBuildium is the incumbent. Kera is the modern alternative with transparent pricing, AI-powered onboarding, and accounting built for both Canada and the US. Here's an honest comparison — including where Buildium still wins.June 21, 2026 · 9 min read

vs AppFolioKera vs AppFolio: modern property management without the enterprise price tagAppFolio is a mature, feature-rich platform with genuinely impressive AI. Kera is the modern all-in-one with transparent pricing, AI-powered migration, and accounting built for both Canada and the US. Here's an honest comparison — including where AppFolio wins.June 21, 2026 · 9 min read

vs DoorLoopKera vs DoorLoop: a modern head-to-head for property managersDoorLoop is the closest modern comparable to Kera — fast-growing, AI-forward, and genuinely polished. Here's an honest head-to-head on pricing, accounting, North American compliance, and migration, including where DoorLoop still wins.June 21, 2026 · 9 min read

See all12 posts

Growth

Hiring your first property manager or VA: when and what to delegateWhen your portfolio starts running you instead of the other way around, it's time to hire. Here's how to decide between a property manager and a virtual assistant — and what to hand off first.June 10, 2026 · 7 min read

How to get property management clients: a growth guide for PM companiesReferrals, local SEO, and niche positioning are the channels that actually fill pipelines. Here's how to build a system for winning new owner clients.May 13, 2026 · 8 min read

Property management profit margins: what to expect and how to improve themAverage PM companies run around 11% net margin. Top-quartile companies clear 32%. Here's what separates them and which levers move the number.April 8, 2026 · 8 min read

How many doors per property manager? Benchmarks and what moves the numberIndustry benchmarks on doors per employee, what drives the ratio, and the specific levers that let managers handle more without burning out.March 11, 2026 · 7 min read

When property management companies outgrow QuickBooksQuickBooks can handle a small portfolio. Here's where it breaks down — trust accounting, owner statements, per-property books — and what to move to.February 12, 2026 · 8 min read

Accounting

Owner statements that reconcile to the cent — every monthMost owner disputes start with one question: why doesn't the statement match the deposit? Here's how to make that question stop.June 3, 2026 · 7 min read

Trust accounting for Ontario property managers, explainedWhat a trust ledger actually has to do, why commingling is the cardinal sin, and how to keep owner funds reconciled without a spreadsheet.May 28, 2026 · 6 min read

Ontario last-month's-rent deposits: accounting and interest rulesOntario prohibits damage deposits but requires annual interest on LMR deposits. Here's what that means for your books.May 7, 2026 · 6 min read

Chart of accounts for property managers: a setup that scalesThe account structure you set up on day one shapes every report you'll ever run. Here's how to build it right.April 2, 2026 · 7 min read

T4A and T776: the Canadian landlord's tax filing guideTwo CRA forms, two different jobs. Here's what each one covers, who must file it, and how to avoid the most common mistakes.March 5, 2026 · 8 min read

Rent collection

How to collect rent on time without becoming a debt collectorChasing payments is a process problem, not a people problem. Here's how to design the chasing away.May 14, 2026 · 5 min read

Ontario LTB arrears: the N4 to L1 process step by stepLate rent that doesn't resolve itself leads to the LTB. Here's the complete N4 to L1 process — what each step requires, what kills applications, and how long it actually takes.May 6, 2026 · 9 min read

How to raise the rent in Ontario: N1 notice, timing, and the 2026 guidelineOntario's rent increase rules have more procedural tripwires than most landlords expect. Here's the complete process so you do it right the first time.April 8, 2026 · 8 min read

A rent reminder system that actually reduces late paymentsManual follow-ups favour the loudest landlords, not the best ones. Automated reminders sent at the right time reduce late payments without damaging the tenant relationship.March 18, 2026 · 6 min read

Partial rent payments: what landlords should (and shouldn't) acceptAccepting part of the rent without a written plan can quietly undermine an N4 notice. Here's how to handle partial payments without losing your legal position.February 25, 2026 · 7 min read

Operations

How to scale your property portfolio without scaling your headcountGrowth should make your business stronger, not just bigger. Here's the operational foundation that lets you manage more doors without proportionally more people.May 20, 2026 · 9 min read

Switching property software without losing your data (or your weekend)A field guide to migrating leases, balances, and owners — and what to demand from any platform you move to.April 30, 2026 · 7 min read

Writing SOPs your property management team will actually useDocumented processes only help if people follow them. Here's how to write procedures that are specific enough to be useful and short enough to be read.April 22, 2026 · 8 min read

Tenant communication at scale without burning out your teamAs your portfolio grows, tenant messages grow faster. Here's how to stay responsive without letting communications consume your entire day.March 25, 2026 · 7 min read

After-hours maintenance emergencies: a clear-headed playbookA flooded basement at 11 p.m. isn't chaos if you've already decided what to do. Here's how to build a response system that holds up under pressure.March 4, 2026 · 6 min read

Owner relations

Owner disbursements: how to avoid disputes and get the timing rightThe payout is the moment of truth in every owner relationship. Here's how to make disbursements land cleanly, every month.June 3, 2026 · 5 min read

Winning new owner clients: what actually works in 2026Getting more doors isn't a marketing problem — it's a trust problem. Here's what moves rental property owners from 'considering' to 'signed'.May 7, 2026 · 7 min read

What owners actually want in a monthly statementClarity beats detail. The handful of things every owner looks for, and the one number they check first.April 16, 2026 · 4 min read

Year-end tax packages for property owners: T776, T4A, and 1099 explainedWhat property managers owe owners at tax time, what CRA and the IRS actually require, and how to deliver it without a last-minute scramble.April 9, 2026 · 8 min read

Explaining management fees to owners without losing the dealOwners don't resist fees — they resist fees they don't understand. Here's how to present your pricing in a way that holds up.March 19, 2026 · 6 min read

Leasing

A better showing and application workflow for busy landlordsMost leasing delays don't happen at the contract stage — they happen in the gap between inquiry and application. Here's how to close that gap.May 20, 2026 · 5 min read

Lease renewals and rent increases in Ontario: a practical guideFixed terms don't end — they convert. Rent increases need 90 days and the right form. Here's how to handle both without a trip to the LTB.April 9, 2026 · 7 min read

Tenant screening in Canada: identity, credit, and income, done rightHow to verify applicants fairly and consistently — and why “gut feel” is the most expensive screening method there is.March 26, 2026 · 6 min read

Move-in condition reports: why they matter and how to do them rightA condition report done on day one is the only evidence that matters if a dispute arises on day last. Here's what to document and how.March 18, 2026 · 6 min read

How to reduce vacancy days and lease your rental fasterEvery empty day costs you. A structured leasing workflow — from listing to signed lease — is the thing that shortens the gap.February 26, 2026 · 6 min read

Industry

Ontario renovictions in 2025–2026: the N13 rules, Toronto's bylaw, and what changedHamilton and Toronto both enacted anti-renoviction bylaws in 2025. Combined with stricter N13 requirements under Bill 97, the bar for evicting for renovations is higher than it has ever been in Ontario.June 21, 2026 · 7 min read

RECO's new annual trust filing: what Ontario brokerages must do by October 2026Starting October 1, 2026, all Ontario real estate brokerages must submit an annual financial filing to RECO. Here's what the requirement covers, who it affects, and what it signals about where oversight is heading.June 20, 2026 · 6 min read

AI in property management 2026: what's real, what's hypeAI adoption in property management jumped from 20% in 2024 to 58% in 2025. But adoption is not the same as impact. Here's an honest look at which applications are delivering and which are still catching up.June 20, 2026 · 8 min read

Ontario's 2026 rent-increase guideline: the 2.1% cap explainedThe province has set the 2026 rent-increase guideline at 2.1% — the lowest in four years. Here's what that means for covered units, exempt buildings, and how to serve a compliant N1 notice.June 18, 2026 · 6 min read

Ontario's LTB backlog in 2026: wait times, what improved, what hasn'tThe Landlord and Tenant Board has cut its backlog from 53,000 to 41,000 applications, but landlords are still waiting three times longer than pre-pandemic. Here's a realistic picture of today's process.June 15, 2026 · 7 min read

Built for everyone.

Kera provides essential features for every participant in the property rental lifecycle, ensuring seamless interactions for everyone involved.

Pricing that doesn't grow with your portfolio.

We believe per door pricing is not fair to property management companies. So we changed it!

Pay annually save 8%

$17.42 CAD monthly / per seat

Get started See a demo

Key features

Manage unlimited properties No per door pricing
Trust accounting Designed for property management
Online rent collection Set. Collect. Disburse.
Automated owners reporting No more month end overload

Bring your whole portfolio over in an afternoon.

Already on spreadsheets or another platform? Send us what you have — spreadsheets, lease PDFs, exports — and Kera's AI organizes your properties, tenants, and leases for you to review and approve. No data entry, no downtime, no month-long project.

1 · Upload

Rent roll.xlsx

Leases.pdf

Owners export.csv

Drop spreadsheets, PDFs, or exports

2 · Kera extracts

Properties24
Units86
Tenants71
Leases68

3 · Review & apply

24 properties
71 tenants matched
68 leases linked